Privacy Policy for Vinok Libraries

Vinok Libraries (“Vinok Libraries,” “we,” “our,” or “us“) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, vinoklibraries.org, make a donation, volunteer with us, submit an application for assistance, or otherwise interact with our services.

Vinok Libraries is a charitable initiative that provides books and educational supplies to Ukrainian students through partnerships and donor support.

1. Who We Are

Data Controller:
Vinok Libraries
Website: vinoklibraries.org
Email: info@vinoklibraries.org
Mailing Address: 1419 Ridgecrest Drive, Hendersonville, NC 28792

If you have questions about this Privacy Policy or your personal data, please contact us using the information above.

2. Information We Collect

We may collect the following categories of personal information:

Information You Provide Directly

  • Name
  • Email address
  • Telephone number
  • Mailing address
  • Donation information
  • Volunteer application information
  • Information submitted through contact forms
  • Information related to requests for educational support

Information Collected Automatically

When you visit our website, we may automatically collect:

  • IP address
  • Browser type and version
  • Device information
  • Operating system
  • Pages visited
  • Referring website addresses
  • Date and time of visits
  • Analytics and usage information

Information from Third Parties

We may receive information from trusted service providers involved in operating our services, including donation platforms and website providers.

3. How We Use Your Information

We use your information to:

  • Process donations and provide receipts;
  • Respond to inquiries and requests;
  • Evaluate applications for educational assistance;
  • Recruit and coordinate volunteers;
  • Improve our website and programs;
  • Send updates regarding our mission and activities;
  • Comply with legal obligations;
  • Prevent fraud and maintain the security of our services.

We will only process your personal data when we have a lawful basis to do so.

4. Legal Bases for Processing (EEA and UK Residents)

If you are located in the European Economic Area (EEA) or the United Kingdom, we rely on one or more of the following legal bases under the General Data Protection Regulation (GDPR):

  • Consent – when you have given us permission to process your information for a specific purpose;
  • Performance of a contract – to fulfill obligations related to donations, volunteer participation, or requested services;
  • Legal obligation – to comply with applicable laws and regulations;
  • Legitimate interests – to operate and improve our charitable activities, provided that your rights and freedoms do not override those interests.

You may withdraw your consent at any time.

5. Donations and Payment Processing

Donations may be processed through third-party providers. Vinok Libraries does not store complete payment card information.

We may use services such as:

  • Givebutter
  • Financial institutions and payment processors supporting our fundraising activities.

These providers maintain their own privacy policies governing the information they collect and process.

6. Website Hosting and Service Providers

Our website may be hosted or supported by third-party service providers, including:

  • Shopify
  • Analytics providers
  • Email communication services
  • Volunteer management tools

These providers may process personal information on our behalf and are contractually required to protect such information.

7. Cookies and Similar Technologies

Our website may use cookies and similar technologies to:

  • Ensure proper website functionality;
  • Understand how visitors use our website;
  • Improve user experience;
  • Measure the effectiveness of outreach efforts.

Where required by law, we will request your consent before placing non-essential cookies on your device.

You can adjust your browser settings to refuse cookies; however, some website features may not function properly.

8. Google Analytics

We may use analytics services to understand website usage patterns and improve our services. These services may collect information such as IP addresses, device identifiers, and browsing behavior.

Where required by applicable law, analytics technologies will only be used after obtaining appropriate consent.

You can learn more about Google’s privacy practices at:

Google Privacy Policy

9. Email Communications

If you subscribe to updates or provide your email address, we may send communications regarding our mission, volunteer opportunities, fundraising campaigns, or organizational updates.

You may opt out of marketing communications at any time by following the unsubscribe instructions included in our emails or by contacting us directly.

10. Sharing of Information

We do not sell your personal information.

We may share information with:

  • Service providers assisting us in operating our programs;
  • Partner organizations involved in fulfilling our charitable mission;
  • Government authorities when required by law;
  • Professional advisers such as accountants, auditors, or legal counsel.

Information will only be shared to the extent necessary for the purposes described in this Privacy Policy.

11. International Data Transfers

Because some of our service providers operate internationally, your information may be transferred to and processed in countries outside your country of residence.

Where required by GDPR, we implement appropriate safeguards, such as Standard Contractual Clauses or reliance on adequacy decisions approved by relevant authorities.

12. Data Retention

We retain personal information only as long as necessary to:

  • Fulfill the purposes described in this Privacy Policy;
  • Maintain appropriate financial and donation records;
  • Meet legal, tax, and regulatory requirements;
  • Resolve disputes and enforce agreements.

When information is no longer required, we will securely delete or anonymize it.

13. Your Rights Under GDPR

If you are located in the EEA or UK, you may have the right to:

  • Access your personal information;
  • Correct inaccurate information;
  • Request deletion of your information;
  • Restrict processing of your information;
  • Object to processing based on legitimate interests;
  • Request portability of your information;
  • Withdraw consent at any time;
  • Lodge a complaint with your local data protection authority.

To exercise these rights, contact us using the details provided in this Privacy Policy.

14. Rights of California Residents

If applicable, California residents may have rights under California privacy laws regarding access to, correction of, and deletion of personal information.

Vinok Libraries does not sell personal information.

15. Children’s Privacy

Our services are not directed toward children under the age of 13 without parental involvement.

If we become aware that we have collected personal information from a child in violation of applicable laws, we will take reasonable steps to delete that information promptly.

16. Security Measures

We implement reasonable administrative, technical, and organizational safeguards designed to protect personal information against unauthorized access, disclosure, alteration, or destruction.

However, no method of transmission over the Internet or electronic storage is completely secure.

17. Social Media

We may maintain accounts on social media platforms to share updates about our mission and activities. Interactions on these platforms are governed by the privacy policies of the respective providers.

For example:

18. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.

We encourage you to review this Privacy Policy periodically.

19. Contact Us

If you have questions about this Privacy Policy or wish to exercise your privacy rights, please contact:

Vinok Libraries
Website: vinoklibraries.org
Email: info@vinoklibraries.org
Mailing Address: 1419 Ridgecrest Drive, Hendersonville, NC 28792